Microsoft Bookings

Microsoft Bookings

Microsoft Bookings makes scheduling and managing appointments a breeze. It helps you schedule and manage appointments with your customers, clients, or colleagues. Bookings includes a web-based booking page, which integrates with Outlook to optimize your calendar and gives people the flexibility to book a time that works best for them. Email and SMS text notifications reduce no-shows. With built-in flexibility and the ability to customize, Bookings can be designed to fit the situation and needs of many different offices.

 

To get started, navigate to https://outlook.office.com/bookings and you'll be presented with the following:

 

 

If you click on 'Get Started' it'll walk you through the three simple steps to get your Bookings page up and running:

 

 

To start - you will not have any meetings available, so if you preview your booking page, it'll just state you do not have any meetings set up, so we'll go straight to the 2nd option, 'Customize the meeting type'

 

This takes you to the configuration page for a meeting:

 

 

Go ahead and fill out the fields detailing the meeting. Ensure to turn off 'Teams meeting' and add your personal meeting link for Zoom.

 

 

When you click on 'See regular meeting hours' it will open a new webpage and take you to your Outlook calendar settings where you can set your working hours for each day.

 

 

These are the advanced options that allow you to control buffer times and configure reminders and follow-ups

 

 

 

And this is how it looks with a reminder configured.

 

 

 

Now once you're done configuring the meeting, click the 'Save' button in the top right of the window. This will take you back to the main bookings page which will now look like this.

 

 

And now if you go and preview your page it'll look like this:

 

 

 

You can configure multiple meeting types, here is how you'll see Bookings with a second meeting option:

 

 

And this is what your Bookings page will look like:

 

 

You can go into your Outlook settings and adjust your signature to include a link to your Bookings page automatically.

 

 

When someone books a time with you, you'll receive an email with the details:

 

 

And it automatically adds the event to your calendar:

 

 

Inside the event is where any notes from the person would show.