Sharing Your
Screen
How to use desktop screen
sharing
Windows & macOS
Sharing your desktop, screen,
or content
To share your screen or
content:
1.
Click Share Screen 
located
in your meeting controls.
2.
Select one of these screen share options:
a.
Basic: Share your entire desktop, specific application windows
screen.
Note: Users can select multiple desktop programs at once instead
of sharing their entire desktop, but all selected programs must be on the same
screen to be visible. Only the user employing this feature will need to be on
version 5.4.3 or higher while viewers can be connected with older versions.
Hold the Shift key on macOS or the Ctrl key on Windows to select more than one
application.
b.
Advanced
i. Slides / PowerPoint as Virtual Background: Allows you to utilize
a slideshow presentation as your virtual background, providing a more immersive
presentation.
ii. Portion of Screen: Share a portion of your screen represented by
a green border. The border can be adjusted as needed during the share by
clicking and dragging any side or corner.
iii. Computer Audio: Only share your computer's audio (your selected speaker in your audio settings). Select the down arrow 
to the
right of Computer Audio option to view audio options and switch between Mono
and Stereo (high fidelity) audio options.
iv. Video: Share locally stored video content through Zoom's native video
player.
v. Content from 2nd Camera: Share a secondary camera connected to
your computer; for example, a document camera or the integrated camera on your
laptop.
c.
Files: Share a file from a third-party sharing service like
Google Drive or Microsoft OneDrive. Follow the on-screen prompts to sign in to
the third-party service and grant Zoom access.
Notes:
i. These options may be disabled by account Admins, so available
options may vary.
ii. Alternatively, you can open the file in a web browser then share
the browser window. For example, to share a Google Doc, open the Doc in Chrome,
then share the Chrome window. The end result is the same as using the sharing
options in the Files tab.
3.
(Optional) Enable these features, located in the bottom-left
corner of the share window:
a.
Share sound: If you check this option, any sound played by your
computer will be shared in the meeting. Select the down arrow 
just to
the right of the Share Sound option to switch between Mono and Stereo (high
fidelity) audio options.
b.
Optimize for video clip: Check this if you will be sharing a
video clip in full screen mode. Do not check this otherwise, as it may cause
the shared screen to be blurry.
c.
Share to breakout rooms: Allows the host or co-host to share
their screen from the main session directly into all open breakout rooms.
4.
Click Share.
When the sharing process is started and 80% of devices
acknowledge receiving the shared screen, you will see a notification banner
stating Participants can now see your shared screen, or whatever you have
chosen to share.
Notes:
·
Zoom will automatically switch to full screen to optimize the
shared screen view. To exit full screen, click Exit Full Screen in the
top-right corner or press the Esc key.
·
To disable automatic full screen when viewing a shared screen,
adjust the Window size when screen sharing behavior in your desktop client settings.
·
If you selected Content from 2nd Camera, click Switch Camera in
the top-left corner to switch the shared camera.
Controls when screen sharing
When you start sharing your
screen, the meeting controls will move into a menu that you can drag around
your screen.
Note: Some of
the options detailed below may not be visible due to account admin restrictions
or the feature is only visible to the meeting host
or co-host.
·
Mute/Unmute: Mute or unmute your microphone.
·
Start/Stop Video: Start or stop your in-meeting video.
·
Security: Access in-meeting security options.
·
Participants: View or manage the participants (if you're the host).
o
Click the down arrow 
to access Invite, where you can invite others to join the meeting.
·
Polling: Allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom
web portal in your default browser. When the poll closes, you can view the
results and can download the full poll report. If a poll has already been
created, both host and co-host can launch the poll, but only the host can edit
or add polls to the meeting.
·
New Share: Start a new screen share. You will be prompted to
select which screen you want to share again.
·
Pause Share: Pause your current shared screen.
·
Annotate: Display annotation tools for drawing, adding text, and so on.
·
More: Hover over More for additional options.
o
Chat: Open the chat window.
o
Record: Start recording locally or to the cloud.
o
Meeting Info: Shows the current meeting's ID, host, passcode, invite link, your participant ID, and encryption status.
o
Closed Caption / Live Transcript (only
available to the host): If you have enabled closed captioning and live transcription for your account, click here to access those options.
o
Breakout Rooms: Start breakout rooms.
o
Enable annotation for others: Allow or prevent the participants
from annotating on your shared screen.
o
Show/Hide Names of Annotators: Show or hide the participants'
name when they are annotating on a screen share. If set to show, the
participant's name will briefly display beside their annotation.
o
Hide / Show video panel
o
Hide / Show Floating Meeting Control
o
Share Sound
o
Optimize for video clip
Note: Do not enable this setting if you are
not sharing a full screen video clip, as it will blur your screen share. This
should be enabled/disabled before and after the video you wish to play.
o
Live on Facebook: Broadcast your meeting live on Facebook.
o
Live on Workplace by Facebook: Broadcast your meeting live on Workplace by Facebook.
o
Live on Youtube: Broadcast your meeting live on Youtube.
o
Live on Custom Live Streaming Service: Broadcast your meeting
live on a custom streaming platform.
o
End Meeting: Leave the meeting or end the meeting for all
participants.
How to show Zoom windows
during screen share
By default, the Zoom window
is not shared while sharing your screen. Showing the Zoom window during screen
share can be useful if a participant is helping you use Zoom.
To show Zoom windows during
screen share:
1.
Sign in to the Zoom web portal.
2.
In the navigation menu, click Settings.
3.
In the In Meeting (Basic) section, make sure Show Zoom windows
during screen share is enabled. This setting will allow the setting to appear
in the desktop client.
4.
Sign out of the Zoom desktop client and sign back in.
Alternatively, you can exit the client and re-open it.
5.
Click your profile picture then click Settings.
6.
Click the Share Screen tab and make sure Show Zoom windows
during screen share is enabled.
When using dual monitors
If you are using a
dual-monitor setup, you can turn on the dual
monitors feature to see the screen sharing on one monitor and
participants on the second.
Note: On macOS 10.15
Catalina, you need to allow
Zoom access to screen recording to share your screen. You can do this in your
System Preferences. Select the Security & Privacy option, click the Privacy
tab, scroll down to Screen Recording, and finally check the option for zoom.us.