Managing Participants

Managing Participants

Windows & macOS

1.     Sign in to the Zoom desktop client.

2.     Start a meeting.

3.     Click Participants  in the host controls to open the Participants panel.

4.     (Optional) Click the drop-down menu located at the top-left corner and click Pop Out to separate the Participants panel from the meeting window

5.     Hover over a participant and click More for these options:

·       Ask to Unmute / Unmute / Mute

·       Chat: Open the chat window to send messages directly to the participant.

·       Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.

·       Pin: Pin up to 9 participants' videos so that it is always visible on your screen. This will not affect others.

·       Spotlight for Everyone: Spotlight up to 9 participants' videos, so that their videos are always visible to all participants in the meeting.

·       Make Host (only available to the host): Assign the participant to be the host. There can only be one host.

·       Make Co-Host / Remove Co-host Permissions(only available to the host): Assign the participant to be a co-host. You can have an unlimited number of co-hosts.

·       Rename: Change the participant name that is displayed to other participants. This change only applies to the current meeting.
Note: To change your own name that is displayed, hover over your name in the Participants panel and click on Rename. You can permanently change your name in your profile.

·       Allow to Record Local Files (only available to the host): Allow the participant to start or stop a local recording of the meeting. Participants do not have access to start a cloud recording.

·       Allow to Multi-pin: This allows another participant to use the multi-pin feature. By default, participants can only pin 1 participant at a time.

·       Put in Waiting Room: Place the participant in a virtual waiting room while you prepare for the meeting. The host must enable a waiting room for this option to appear.

·       Put On Hold: If the waiting room is not enabled, you'll see this option to place the participant on hold.

·       Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants to rejoin.

·       Report: Allows you to report a user to Zoom's Trust and Safety team. You will be able to select which user to report and provide details about the problem. You can also upload evidence, such as screenshots.

You will also have access to enable or disable these options at the bottom of the Participants panel:

·       Invite: Invite others to join the meeting.

·       Mute All: Mute all participants currently in the meeting.

In the bottom-right corner of the Participants panel, click  (More) for these options:

·       Ask All to Unmute: Display a pop-up notification to all muted participants with option to unmute themselves or stay muted.

·       Mute Participants upon Entry: Automatically mute participants as they join the meeting.

·       Allow Participants to Unmute Themselves: Participants can unmute themselves if they want to speak to others in the meeting.

·       Allow Participants to Rename Themselves: Participants can change their screen name displayed to other participants.

·       Play sound when someone joins or leaves: Play a sound when participants join and leave the meeting.

·       Show Not Joined Participants: View a list of participants that were invited but have not yet joined the meeting, as well as their response to your calendar invitation (Accepted, Declined, Maybe, No response).

·       Play Chime for Chat Messages/Raise Hand: Play a sound when participants use in-meeting chat or raise their hand. Please contact Zoom Support to have this feature enabled for your account.

·       Enable Waiting Room: Enable the Waiting Room feature. This option is available regardless of the web portal setting.

·       Lock Meeting: Don't allow other participants to join the meeting in progress.

·       Merge to Meeting Window: Merge the Participants panel with the main meeting window. This option is only available if you separated the Participants panel from the main meeting window.