Tracked
Changes
When you want to
see who’s been making changes to your document, turn on the Track Changes
feature.
Turn Track
Changes on or off
·
On the Review tab, in the Tracking group, choose Track
Changes.
When you turn
on Track Changes, Word marks up new changes made to the document.
When you turn
off Track Changes, Word stops marking up new changes. Any changes that were
already tracked remain marked up in the document until you remove them.
Show changes
(revisions) in document
When you turn
on Track Changes, Word marks up and shows any changes that anyone makes to the
document.
1.
On the Review tab, in the Tracking group, in the Simple
Markup list, choose a view option.
a.
Simple Markup is the default option, and indicates where changes are with a
red line in the margin.
b.
No Markup hides markup to show what the incorporated changes will look
like.
Note: You can see the markup again
by choosing Simple Markup or All Markup.
c.
All Markup shows all edits with different colors of text and lines.
d.
Original shows
the document in its original form.
2.
In the Show Markup list, choose the revisions you'd like
to see—Comments, Ink, Insertions and Deletions, Formatting, Balloons, Specific
people.
Keep Track
Changes turned on
You can
prevent someone else from turning off Track Changes by turning on Lock Tracking
and adding a password. When Tracked Changes is locked, you can't turn off the
feature, and you can’t accept or reject the changes.
1.
On the Review tab, in the Track Changes list,
choose Lock Tracking.
2.
Do one of the following:
a.
In the Lock Tracking dialog box, enter a password, type
it again in the Reenter to confirm box, and then choose OK.
Note: Adding a password is
optional. It's not a security feature. It is intended, however, to discourage
others from turning off Track Changes.
b.
In the Lock Tracking dialog box, choose Cancel.
Turn off Lock
Tracking
1.
In the Track Changes list, choose Lock Tracking.
2.
If you added a password, enter it when prompted, and then choose
OK.
Note: Track Changes is still on,
but you can accept and reject changes.
Remove
tracked changes
The only way
to remove tracked changes in a document is to accept or reject them. Choosing No
Markup in the Display for Review box helps you see what the final
document will look like—but it only hides tracked changes temporarily. The
changes are not deleted, and they’ll show up again the next time anyone opens
the document. To delete the tracked changes permanently, accept or reject them.
Accept or
delete a single tracked change
1.
Open your document.
2.
On the Review tab, in the Changes group, choose Next
or Previous.
3.
Choose Accept or Reject.
Accept or
delete all tracked changes
1.
Open your document.
2.
On the Review tab, in the Changes group, do one of
the following:
a.
In the Accept list, choose Accept All Changes.
or
b.
In the Reject list, choose Reject All Changes.
Word either accepts the change or removes
it, and then moves to the next change.
View or
delete comments
View comments
·
Word shows a balloon where someone’s made a comment. To see a
comment, choose the comment balloon.
·
To see the changes, click the line near the margin. That action
switches Word into All Markup view.
Delete a
single comment
·
Choose a comment, and on the Review tab, in the Comments
group, choose Delete.
Delete all
comments
·
On the Review tab, in the Comments group, in the Delete
list, choose Delete All Comments in Document.